Purchasing

HospitalAX allows the purchasing department to fulfill its role as the care organization's central supplier of goods and services. The entire purchasing process is supported and monitored from the request stage to the invoicing stage. Goods and services, contracts, pricing and suppliers are managed both strategically and operationally to ensure a successful service.

Integrated supplier and item management

HospitalAX is an integrated software system that centralizes all information regarding purchasing, logistics, financial management and facility management. It allows your purchasing department to completely fulfill its role as the central supplier of goods and services. The input of automated transversal workflows allows a very high level of automation with efficient, responsible use of the available budgets.

Internal and external purchase catalogs

Internal and external purchase catalogs allow you to group goods and services so that hospital staff can request them and the purchasing department can order them from the supplier in a highly visual, intuitive way. HospitalAX ensures a seamless transition from the order request to the actual order.

Purchase contracts and subscriptions with a fixed delivery schedule

Contracts and subscriptions with a fixed delivery schedule are supported throughout the process of negotiation, activation and follow-up of the actual deliveries. The related purchase orders can be linked to the relevant purchase contracts manually or automatically.

Requests for quotations and purchase orders

Requests for quotations and purchase orders can be placed with the various suppliers and signed electronically in various ways (email, fax, XML, EDI, etc.). The full purchasing procedure for goods and services can be set up in accordance with the statutory prevention policy (Codex and ARAB). Additionally, the public procurement procedure can also be followed.

Integration, from request to invoicing

The entire purchasing process is centrally supported and monitored from the request stage to the invoicing stage. Goods and services, contracts, pricing and suppliers are managed both strategically and operationally to ensure a quality, competitive service with equal treatment of all suppliers.

Approval workflows

HospitalAX includes the registration of internal order requests from the various departments. It enables the budget holders and any advisory services such as Purchasing, Prevention, Technical Support and ICT to approve requests in an integrated approval workflow. Approved requests will then lead to purchase orders or internal orders.

Web portal for suppliers

The web portal allows the supplier to maintain their details (profile and contact details, product details, catalog, etc.) and view, respond to or register own relevant transactions (RFQ, purchase orders, receipts, invoices, questionnaires, etc.).

Reporting regarding the purchasing process

The purchasing process is part of thorough reporting. Purchase-related critical performance indicators (KPIs) are followed up and made transparent. One example of this is supplier performance statistics, which can offer important insights into order lead times, deviations from order agreements or contracts and the quality of the deliveries.